Privacy Policy

Effective Date: October 31, 2025

Applies to: Coyote Cabin – Fairplay, Colorado and Sagebrush on Fisher – Houston, Texas

1. Introduction

Welcome to our privacy policy. We respect your privacy and are committed to protecting your personal information. This policy explains how we collect, use, and safeguard data when you visit our websites or book a stay at one of our properties.

2. Information We Collect

Personal Details: Name, email, phone, address.
Booking & Stay Data: Check-in/check-out dates, guest count, preferences.
Payment Details: Credit/debit card info (processed securely; we do not store full card numbers).
Communications: Messages, reviews, or inquiries you send to us.
Technical Data: IP address, browser, device info, cookies, and analytics data.

3. How We Use Your Information

To process and confirm your booking or payment
To communicate check-in details or respond to inquiries
To comply with tax and lodging requirements
To improve our website and guest experience
To run remarketing, retargeting, or advertising campaigns to promote our properties and services responsibly

4. Cookies & Analytics

Our websites use cookies and analytics tools to improve functionality, measure performance, and better tailor our content to guest interests. These may include:

Essential Cookies for site operation
Analytics Cookies (Google Analytics)
Advertising Pixels (Meta/Facebook)

You can disable cookies in your browser. To opt out of Google Analytics, install the Analytics Opt-Out Browser Add-On.

5. Information Sharing

We only share personal data when required to deliver services or meet legal obligations. This may include:

Booking Partners: Airbnb, VRBO, Booking.com, OwnerRez, Eviivo
Payment Processors: Stripe, PayPal, or banks
Local Vendors: Cleaners or maintenance contractors
Authorities: Lodging tax, safety, or law enforcement when required

6. Local Lodging Record Requirements

Colorado (Park County): Guest records (name, address, vehicle license, stay dates) may be maintained per local ordinance.

Texas (Harris County): Guest names, addresses, and payment records may be stored for up to four years for occupancy tax compliance.

7. Data Retention

We retain guest and booking records for as long as we consider necessary to support our business operations, maintain accurate property histories, comply with accounting and tax requirements, resolve disputes, or improve our services. This may include indefinite retention of booking and communication records.

Where local laws specify minimum retention periods (such as lodging tax documentation), we meet or exceed those requirements. Information that is no longer relevant for business, legal, or security purposes may be archived or securely deleted at our discretion.

8. Your Rights

You may:

Request access to your data
Request correction or deletion
Withdraw consent for marketing or cookies
Submit a complaint to your local data authority

9. Security

We use secure servers, encryption, and PCI-compliant processors to protect your data. Only authorized personnel can access personal information.

10. Children’s Privacy

Our sites and rentals are not directed to children under 13. We do not knowingly collect their data. Parents may contact us to request deletion of any submitted information.

11. CCPA (California Residents)

California residents can request access, correction, or deletion of personal data. We do not sell any information. Requests can be made via the contact details below.

12. GDPR (EU/UK Guests)

For EU/UK visitors, we process personal data lawfully under:

Contract fulfillment (bookings)
Legal obligations (tax, safety)
Legitimate interest (service improvement, fraud prevention)
Legitimate interest (analytics, marketing, and service optimization)

13. Updates

This Privacy Policy may be updated occasionally. The latest version will always appear on this page with a revised date below.

14. Contact

OE Acquisitions LLC
Managing properties: Coyote Cabin & Sagebrush on Fisher
📧 Email: fairplaycoyotecabin@gmail.com
📞 Phone: (910) 722-9737
🏡 Mailing Address: 849 Fisher St Mail Box 14, Houston, TX 77018

Last updated: October 31, 2025